HOW TO REDUCE BUSINESS TRAVELLING EXPENSE

Business Travel is an expense that many firms trying to limit, But the question is whether limiting the amount of Travel will be cost efficient for the firm or not? ,Many clients and supplier welcome face to face Contacts, so it means it require traveling.

A firm Cost of Travelling can be Reduce by setting up a department or assigning a responsibility within  company who will be responsible for arrange all booking instead of giving the right to individual to book their own travel on expense.

Make sure the separate setting department or individual with assigning responsibility to arrange booking is following the policies for arranging booking . I.e  by getting quotations from hotels, car rent agencies

Travel expense can be managed by the number of ways

·         Design the Budget of Traveling expense in advance for quarterly or monthly. That will help to keep control over travelling cost

·         Use teleconference where necessary instead of arrange face to face meetings, That will avoid travelling cost

·         Set the budget and stick on it if a trip is not in budget then cancel it

·         Ensure that all employees are familiar with the Plan, Process and budget  This will avoid any surprising Travelling expense for firm

·         There are number of Travel cost comparison websites are available on the internet, These websites provide the great assistance while setting up the Budget and making your travelling strategies i.e Some time your personal car cost more if you use it for  long trip and Taking car on rent from car rental agencies is cheaper.

check one way car hire with drop is cheaper then to park it during your whole trip, This is depend upon the nature of your trip, For example if you decided  to go for business trip in any other city and you have to visit many number of clients then it  is better to take car on rent for your whole trip.

·         If your firm Travel regularly then you can negotiate suitable terms and rates with Travel service provider , Hotels , Guest houses. Once you get the best rates then continue to review it to ensure that you car getting competitive rates from travel service providers, hotels, guest houses Because increase in competition effect the rates

·         Use accommodation that include meal will avoid restaurant cost.

·         If you travelling in cities with good Public transport it is better to buy travel card that will save you from taxi fees

Keeping in view the above points facilitates in Reducing the Travelling cost and make your tip qualitative with minimum cost.